Student Records
Records of student disciplinary proceedings conducted by the University are subject to FERPA. Student Conduct reports records of disciplinary matters that result in the change of a student’s good disciplinary standing at Columbia University. Matters that resulted in Disciplinary Probation are reported for seven years from the date that the student was found responsible for a violation of University policy. Matters that result in a Disciplinary Suspension or Expulsion from the University are reported indefinitely. Matters where students maintained good disciplinary standing are not reported unless otherwise specified by the student. Current and former students are expected to answer the call of any question asked on an application or questionnaire honestly regardless of our reporting policy.
Student records may be disclosed to University officials who have a legitimate educational interest. It is within the University's discretion to determine what qualifies as a legitimate educational interest and whether a student's privacy outweighs such interest. This may include, but is not limited to: honors, prizes, and/or fellowships.
Current and former students may request an official disciplinary record certification from Student Conduct. This certification may be for personal record or required by a program, institution, or employer.
Upon conclusion of the disciplinary appeal process, a permanent transcript notation will be indicated on a student’s record for cases resulting in suspension or expulsion. Students who withdraw from the University without resolving a pending disciplinary matter will also be issued a transcript notation. Notations on transcripts will be indicated as follows: Disciplinary Suspension; Disciplinary Expulsion; or Withdrawal with Conduct Charges Pending.
Students may make a formal request for a notation to be removed by submitting an appeal via email to Student Conduct after the following minimum periods of time have elapsed: At least one year following the completion of a Disciplinary Suspension, or at least one year following a Withdrawal with Conduct Charges Pending.
Transcript notations for Disciplinary Expulsions are not eligible for appeal.
Requests will be reviewed by the Associate Vice President for the Center for Student Success and Intervention and the Dean of the student’s school. Requests will not be considered prior to the expiration of the minimum time periods.
While there are no specific content requirements, requests must be 10 pages or less and include a personal statement. Requests may also include, though are not limited to, the following:
- Letters of support;
- Proof of community involvement;
- Certified completion of related individual or group treatment program (e.g. alcohol or other drug, anger management, individual counseling, etc.); or
- Any other indicators of changes in life circumstances.
A student may make a total of two requests per transcript notation before they are no longer eligible for appeal.