Step 2: Provide a written statement

We understand you may feel a range of emotions when preparing to meet with our office. In order to help alleviate some of the potential stress or anxiety, you will have the opportunity to submit a written statement. Written statements are not mandatory; however, we do highly recommend you submit one as it allows you an opportunity to share your perspective of what happened in advance of our meeting.

Preparing a statement can help you organize your thoughts and ensure you share everything important to you so your Hearing Officer can make the most informed decision when deliberating an outcome.

Content for the written statement can include 

  • Your mindset when making your decision,
  • External/internal factors,
  • What you may have felt during the incident,
  • Additional documentation (receipts, screenshots, work schedules, etc.)

Please submit your written statement at least 24 hours in advance of your hearing to allow the Hearing Officers to review it prior to the hearing.

Statements submitted for the hearing process should be no longer than five single-spaced typewritten pages, using size 12 Times New Roman font and 1-inch margins. If relevant additional attachments or information are provided, the material under consideration must be directly cross-referenced in the five-page statement.